1.1.
Køber
Officielt navn: Odense Teater
Køberens retlige status: Offentligretligt organ
Den ordregivende myndigheds aktivitet: Fritid, kultur og religion
« Tilbage til oversigten over alle licitationer
113326-2025 - Konkurrencevilkår See the notice on TED website 
113326-2025 - Konkurrencevilkår
Danmark – Opførelse af teatre – Odense Teater - Tender Stage Machinery Systems
OJ S 36/2025 20/02/2025
Udbuds- eller koncessionsbekendtgørelse – standardordningen
Bygge og anlæg
1. Køber
2. Procedure
2.1.
Procedure
Titel: Odense Teater - Tender Stage Machinery Systems
Beskrivelse: The tender concerns the conclusion of a contract with a stage machinery contractor in connection with the replacement and modernization of the stage machinery systems at Odense Teater, focusing on the future. The following, among others, must be carried out: New revolving stage New stage hoists New fly grid New point hoists New galleries New understage The list is not exhaustive, and the exact scope will be specified in the tender material. The construction task must follow AB 18, Appendix 5.
Identifikator for proceduren: c8929a1b-c7b7-4f80-aa6e-1684044d84ed
Intern ID: OT-1
Udbudsprocedure: Udbud med forhandling/indkaldelse af tilbud med forudgående offentliggørelse
Proceduren er en hasteprocedure: nej
Hovedpunkterne i proceduren: Negotiation: The purpose of the negotiation is to give the bidding contractors a precise understanding of the client's needs and to give the client the opportunity to adjust the tender basis, as well as to allow the bidding contractors to optimize and adjust their bids accordingly. The negotiation can cover all aspects of the bid, including price. Negotiation Process: The client initially reviews the received bids to prepare the agenda for further negotiations with the contractors. It is expected that one negotiation meeting will be held with each of the invited contractors. However, the client reserves the right to award the contract based on the initial bid without conducting negotiations. The client can repeat the process of inviting contractors to submit revised bids until the client announces that the next bid will be the final bid, after which the contract will be awarded to the contractor who has submitted the best bid according to the evaluation criteria. The negotiation process will be conducted in compliance with the principles of equal treatment and transparency in procurement law. About the Initial Bid: The initial bids must comply with the client's requirements as per the tender material. The client conducts a compliance assessment of the received initial bids to engage in dialogue with the contractor regarding adherence to the formal requirements in the tender material. An initial bid can be part of the negotiation meeting even if it does not meet the formal requirements, lacks requested information, or directly and/or indirectly takes exceptions to minimum requirements or fundamental elements in the tender material. However, the bid cannot be part of the evaluation if the client chooses to exercise the right to award the contract based on the initial bids. It is the contractor's responsibility to ensure that the initial bid contains the requested information and does not include any reservations, etc., that would render the bid non-compliant. It is recommended that the contractor in their initial bid offers a solution to the task that includes meeting all the requirements in the material. The contractor should indicate in their bid which requirements are inappropriate, costly, etc., so this can be included in the negotiation. It is noted that the entire tender material is subject to negotiation and there are no minimum requirements. For the initial bid to be included in the negotiations, it is a requirement that the bid is submitted within the specified deadline in the schedule. About the Negotiation Meeting: Initially, the client will ask questions about the content of the initial bid and clarify any ambiguities, misunderstandings, or inappropriate aspects. The client will point out the relative strengths and weaknesses of the submitted bid. The client will also point out if the initial bid contains elements that would render the bid non-compliant if these elements are not changed in the final bid. However, the contractor cannot expect the client to point out all aspects that may affect compliance. The contractor can then provide feedback on the tender material regarding whether there are requirements in the material that are unnecessarily strict or requirements that are unnecessary and costly for the task. To the extent that the negotiations concern the tender material and its interpretation, the contractors will receive the same feedback, but to the extent that the negotiations concern the contractor's specific solution proposal, each contractor will receive individual feedback. Confidential information from the negotiation meetings with the contractor will not be shared with the other contractors, and the contractor will not receive confidential information from the other contractors' negotiation meetings. The client will prepare minutes from the negotiation meetings, which will only document the content of the individual meetings, in accordance with the rules of the procurement law. The client is aware of the special obligation to ensure that there is no discrimination between the contractors by providing information that may place some contractors in a better position than others. The client therefore strives to ensure that any information - which the client has communicated to one or more contractors during the negotiations, and which is presumed to be relevant to all contractors in relation to the preparation of future bids - will be communicated to all contractors no later than together with the invitation to submit bids. Any supplementary information or changes to the tender material based on the negotiation meetings will also be sent to the contractors.
2.1.1.
Formål
Kontraktens hovedformål: Bygge og anlæg
Primær klassifikation (cpv): 45212322 Opførelse af teatre
2.1.2.
Udførelsessted
Postadresse: Jernbanegade 21
By: Odense
Postnummer: 5000
Landsdel (NUTS): Fyn (DK031)
Land: Danmark
2.1.3.
Værdi
Anslået værdi eksklusiv moms: 35 000 000,00 DKK
2.1.4.
Generelle oplysninger
Retsgrundlag:
Direktiv 2014/24/EU
2.1.6.
Udelukkelsesgrunde
Kilder til grundlag for udelukkelse: Bekendtgørelse
Insolvens: Udbudslovens §137, stk 1 nr. 2
Konkurs: Udbudslovens §137, stk 1 nr. 2
Tvangsakkord uden for konkurs: Udbudslovens §137, stk 1 nr. 2
En situation, der svarer til konkurs i henhold til national ret: Udbudslovens §137, stk 1 nr. 2
Aktiver, der administreres af en kurator: Udbudslovens §137, stk 1 nr. 2
Erhvervsvirksomheden er indstillet: Udbudslovens §137, stk 1 nr. 2
Interessekonflikt som følge af deltagelse i udbudsproceduren: Udbudslovens §137, stk 1 nr. 4
Tilsidesættelse af forpligtelser på miljølovgivningsområdet: Udbudslovens §137, stk 1 nr. 1
Tilsidesættelse af forpligtelser på sociallovgivningsområdet: Udbudslovens §137, stk 1 nr. 1
Har afgivet urigtige oplysninger eller tilbageholdt oplysninger, som ikke var i stand til at fremlægge de krævede dokumenter og indhentet fortrolige oplysninger i forbindelse med denne procedure: Udbudslovens §137, stk 1 nr. 1
Tilsidesættelse af forpligtelser på det arbejdsretlige område: Udbudslovens §137, stk 1 nr. 1
Ophævelse eller en lignende sanktion: Udbudslovens §137, stk 1 nr. 1
Hvidvaskning af penge eller finansiering af terrorisme: Udbudslovens §137, stk 1 nr. 1
5. Delkontrakt
5.1.
Delkontrakt: LOT-0001
Titel: Odense Teater - Tender Stage Machinery Systems
Beskrivelse: Introduction Most of the stage machinery systems at the Odense Teater are being replaced. A few systems will be partially replaced and overhauled. The stage machinery consists of overstage and understage machinery systems. In addition, the theatre will be equipped with a new stage machinery control system, which will control all stage machinery systems. The following text does not contain any detailed technical information. It is intended to give the bidder an overview of the scope of the work in order to spark his interest and to give him the opportunity to assess whether he can offer his services within the specified period, taking into account the scope and complexity of the systems described. Dismantling The theater's existing systems must be dismantled and disposed of. This includes motor drives, mechanical systems, steel construction, electrical infrastructure and the wooden stage floor. Stage machinery The overstage machinery systems to be dismantled currently include the following systems: 22x Counterweight fly bars 8x Powered fly bars 2x Powered lighting Bars 1x Winch drive of the safety curtain The understage machinery systems to be dismantled currently include the following systems: 6x Orchestra pit elevators (scissor lift) 1x Turntable The associated infrastructure such as wire ropes, pulleys, flying bars, as well as the supporting and retaining structures must also be dismantled. The electrical infrastructure, including cables, cable support systems and electrical cabinets of these overstage and understage systems, must also be dismantled. Steel work In the stage tower, there is a gallery on the left and right, which are connected to the fly grid via a spiral staircase. These must be completely dismantled. To do this, the pulley beams, winch support beams, grid floor, and flooring beams of the lower fly grid level must be dismantled. Wooden stage floor The wooden stage floor with a total area of approx. 190 m2 including the flooring sleepers must be dismantled. Overstage machinery The followings overstage machinery systems must be installed: 26x Powered fly bar winches Above the orchestra pit there is a powered winch drive of the forestage fly bar, with a lighting grid made of steel tubes on its 8 wire ropes. The winch drive works and is currently in use. The existing winch needs to be refurbished. This winch is installed in a very narrow and difficult to access cavity. As part of the renovation, better access for maintenance work on the winch will be created from above. Nevertheless, installing a new winch would be a lot of work. The existing winch drive is therefore to be refurbished and integrated into the new stage machinery control system. For this, in addition to the axis computer and frequency converter, the encoder, load measurement and limit switch also need to be replaced. The wire ropes and diverter pulleys also need to be replaced. The steel grid will be replaced by two flying bars. Understage machinery A new double-deck revolving stage is to be installed. The centre of this revolving stage is to be installed exactly where the current turntable is. The diameter of the upper deck is 10.6 m, like the existing turntable. The diameter of the upper deck is approximately 9.6 m. The upper deck will be supported on rollers on the existing concrete ring, on which the current turntable is already supported, as well as on steel columns that connect the upper deck to the lower deck. No stage elevators are planned for the revolving stage. However, as many 1x1 m trap doors as possible, which can also be combined in segments to form larger openings, will be integrated into the upper deck. A slip ring is to be installed for power and network transmission of the AV and lighting systems to the lower deck of the revolving stage. Stage machinery control system The stage machinery control system is intended to control all stage machinery systems listed above. Electrical infrastructure The complete electrical infrastructure for the stage machinery system must be installed. In addition to all the cabling on cable support systems, this also includes the cabinets for the auxiliary computers and frequency converters as well as the power supply cabinets. A closed electrical room in the sub-stage is provided for the upper and lower machinery. The supply line to the power supply cabinets is provided by a third-party contractor. Drive system safety curtain The existing safety curtain is approximately 6.4 m high and 9 m wide. There are counterweights to the left and right of the door leaf. A new winch drive must be supplied for this existing safety curtain. Stage tower Two new galleries are to be installed on the left and right of the stage tower along the outer walls. Stairs will connect the galleries to each other and the upper gallery to the fly grid. The lower fly grid is to be completely replaced. In addition to the new beams for the pulleys of the fly bars, new flooring beams between the roof racks also need to be installed. Additional support beams for the winch drives and the support of the sound isolation walls described below also need to be installed. Stage The substructures of the stage floor must be adapted to the new revolving stage. Stage floor A new wooden stage floor with a total area of approx. 190 m2 must be installed on stage level on the upper deck of the revolving stage as well as the stage areas around the revolving stage and the rear stage. The stage floor shall be the flooring sleepers.
Intern ID: OT-1
5.1.1.
Formål
Kontraktens hovedformål: Bygge og anlæg
Primær klassifikation (cpv): 45221000 Bygge- og anlægsarbejde i forbindelse med broer, tunneler, skakte og underføringer
Valgmuligheder:
Beskrivelse af optioner: The following overstage machinery systems will be listed as options in the tender. The commissioning of these services depends on the total amount of the offers and any additional funding sources that are currently being examined. There is no entitlement to the commissioning of the delivery and installation of the following systems: 6x Powered mobile point hoists 2x Powered undergallery fly bars 4x Powered rear stage fly bars
5.1.2.
Udførelsessted
Postadresse: Jernbanegade 21
By: Odense
Postnummer: 5000
Landsdel (NUTS): Fyn (DK031)
Land: Danmark
5.1.3.
Anslået varighed
Startdato: 23/06/2025
Varigheds slutdato: 13/11/2026
5.1.4.
Fornyelse
Højeste antal fornyelser: 0
5.1.5.
Værdi
Anslået værdi eksklusiv moms: 35 000 000,00 DKK
5.1.6.
Generelle oplysninger
Reserveret deltagelse:
Deltagelse uden forbehold.
Navnene på og de faglige kvalifikationer for det personale, der skal udføre kontrakten, skal angives: Ikke påkrævet
Indkøbsprojekt, der ikke finansieres med EU-midler
Udbuddet er omfattet af aftalen om offentlige udbud (GPA): ja
Dette udbud er også egnet for små og mellemstore virksomheder (SMV'er): ja
Yderligere oplysninger: Evaluation Model: The following has been specified: Quality 50% and Price 50%. The evaluation model below is used, where quality is 100% in total and then divided by the price. See the full description of the evaluation model below: When evaluating the bids, the client uses the following evaluation model: Description of the Evaluation Model, according to the Public Procurement Act § 160, subsection 1: The client uses the so-called commission model, where the price is evaluated only after all other criteria have been evaluated. The allocation is done in such a way that the qualitative award criteria can achieve a weighted score of 10. These points are distributed with different point values weighted per sub-criterion. A bid can achieve a total weighted score of 10 points. Bids that do not achieve a score of 60%, corresponding to 6 points of the total weighted points that can be awarded, are automatically excluded from the rest of the award procedure. The client will then evaluate the bids that have met the minimum point requirement for quality. These will be evaluated on the criterion "Price" and proceed to a financial assessment. The Financial Assessment: Evaluation of the criterion "Price" is based on the percentage payment of the contract sum stated in the bid, where the price is divided by the number of quality points the bid has achieved. This gives the bid a number that indicates how much a "quality point" costs. The bid that meets the minimum quality point requirement and has the lowest price per quality point wins. The evaluation model can be seen in the bid list with algorithms and setup. The client evaluates the bids solely based on the information provided in the submitted bid, including attachments. However, the client reserves the right to include information found elsewhere in the contractor's submitted bid that, in the client's opinion, is relevant to the evaluation. Qualitative Sub-Criteria: When assessing the bids' fulfillment of the qualitative sub-criteria, a professional and discretionary assessment is made according to the sub-criteria specified in the section on this. The bids are given points in whole numbers on a scale from 0-10. The scale is described as follows: Fulfillment of the Criterion Points Optimal 10 Excellent 9 Very Satisfactory 8 Satisfactory 7 Above Average 6 Average 5 Below Average 4 Less Satisfactory 3 Unsatisfactory 2 Poor 1 Not at All 0
5.1.9.
Udvælgelseskriterier
Kilder til udvælgelseskriterier: Bekendtgørelse
Kriterium: Andre økonomiske eller finansielle krav
Beskrivelse: 7.1 Economic and Financial Standing The applicant/bidder must meet the following minimum requirements for economic and financial standing, in accordance with procurement law § 142: • The applicant/bidder must provide information on equity for the last three completed financial years. • The applicant/bidder's equity must be positive in all three completed financial years. • The applicant/bidder must provide information on the solvency ratio for the last three completed financial years. • The applicant/bidder's solvency ratio must be at least 20% in all three completed financial years (equity/liabilities) x 100%. • The applicant/bidder should not have gone through bankruptcy proceedings within the last 10 years. The applicant/bidder must provide this information in the ESPD section: "Selection."
Kriteriet vil blive anvendt til at udvælge de ansøgere, som skal opfordres til at deltage i anden fase af proceduren
Kriterium: Andel af underleverancer
Beskrivelse: 7.2 Consortium If a bid is submitted by a consortium, the required information must be provided for each participant in the consortium in separate ESPDs for each consortium participant. The consortium participants must indicate in the ESPD which consortium participant, with binding effect, can conduct clarifying discussions and enter into contracts with the Client. Additionally, the individual participants' services/roles in the consortium must be specified in the ESPD. In the suitability assessment, the overall suitability of the consortium will be evaluated. The requirements regarding documentation of the ESPD in section 7.2 also apply to consortium participants
Kriteriet vil blive anvendt til at udvælge de ansøgere, som skal opfordres til at deltage i anden fase af proceduren
Kriterium: Referencer på specificerede arbejder
Beskrivelse: 8 Selection Prequalification The client will prequalify applicants who will be invited to submit offers. During prequalification, a selection will be made based on an assessment of each applicant's general suitability to handle the tendered task. The purpose is to ensure that the competition for the tendered task takes place among the bidders who are best suited to handle the task. In the selection process, the client will prioritize the Bidders that fulfill the requirements that are set out in section 7 of this document and the requirements specified in Appendix 8. The Client will invite all bidders that fulfill these criteria to the second phase of this tender. If there are less than 3 bidders fulfilling these criteria the Client will consider the option of looking for a third bidder within the group of bidders that don’t fulfill all criteria. In this case, the Client will do an evaluation. The Client will talk with the contact persons who the Bidders have named for his references and ask the following questions regarding the Bidders’ performance: 1. Overall satisfaction with the services delivered 2. Collaboration with the contractor during the design phase and during the construction phase 3. Quality and documentation 4. Adherence to deadlines 5. Adherence to the offer 6. Price in relation to the service Each reference will be evaluated according to these criteria and rated as follows: Point Description 5 Best possible references 4 Above average references 3 Average / satisfactory references 2 Below average references 1 Very poor reference The annual turnover will be evaluated as follows: Point Description 3 More than DKK 25.000.000 ex VAT 2 More than DKK 20.000.000 ex VAT 1 More than DKK 15.000.000 ex VAT The number of permanent employees will be evaluated as follows: Point Description 3 More than 30 2 More than 20 1 More than 10 The Client will then select the Bidder with the highest score to proceed to the second phase of this tender.
Kriteriet vil blive anvendt til at udvælge de ansøgere, som skal opfordres til at deltage i anden fase af proceduren
Oplysninger om den anden fase i en procedure, der afvikles i to faser:
Mindsteantallet af ansøgere, som skal opfordres til at deltage i anden fase af proceduren: 3
Det højeste antal ansøgere, som skal opfordres til at deltage i anden fase af proceduren: 3
Proceduren afvikles i successive faser. I hver fase kan nogle ansøgere blive
Køberen forbeholder sig retten til at tildele kontrakten på grundlag af de indledende tilbud uden yderligere forhandlinger
5.1.10.
Tildelingskriterier
Kriterium:
Type: Pris
Navn: Laveste pris
Beskrivelse: Udfyld med tildingskriterier og pris
Kategori for tildelingskriteriet vægt: Vægtning (procentdel, præcis)
Tildelingskriterium talværdi: 50,00
Kriterium:
Type: Kvalitet
Navn: Kvalitet
Beskrivelse: Udfyldes med alle underkriterier og vægtning
Kategori for tildelingskriteriet vægt: Vægtning (procentdel, præcis)
Tildelingskriterium talværdi: 50,00
5.1.11.
Udbudsdokumenter
Frist for anmodning om yderligere oplysninger: 12/03/2025 12:00:00 (UTC+01:00) centraleuropæisk tid, vesteuropæisk sommertid
5.1.12.
Udbudsvilkår
Vilkår for proceduren:
Den påtænkte dato for afsendelse af opfordringerne til at afgive tilbud: 27/03/2025
Vilkår for indgivelse:
Elektronisk indgivelse: Påkrævet
Sprog, som tilbud og ansøgninger om deltagelse kan indgives på: engelsk
Elektronisk katalog: Ikke tilladt
Beskrivelse af den finansielle garanti: According to AB 18, the contractor is required to provide a bank guarantee of 15% of the contract sum until the handover of the works. After the handover, this guarantee is reduced to 10% of the contract sum.
Frist for modtagelse af anmodninger om deltagelse: 19/03/2025 15:00:00 (UTC+01:00) centraleuropæisk tid, vesteuropæisk sommertid
Betingelser for kontraktens udførelse:
Udførelsen af kontrakten skal ske inden for rammerne af programmer for beskyttet beskæftigelse: Nej
Elektronisk fakturering: Påkrævet
Der vil blive anvendt elektronisk bestilling: ja
Der vil blive anvendt elektronisk betaling: ja
5.1.15.
Teknikker
Rammeaftale:
Ingen rammeaftale
Oplysninger om det dynamiske indkøbssystem:
Intet dynamisk indkøbssystem
Elektronisk auktion: nej
5.1.16.
Yderligere oplysninger, mægling og gennemgang
Organisation med ansvar for klager: Nævnenes Hus
Oplysninger om klagefrister: Information on Complaint Deadlines: According to the Act on the Complaints Board for Public Procurement, the following deadlines apply for submitting a complaint: Complaint about not being selected must be submitted to the Complaints Board for Public Procurement within 20 calendar days, cf. § 7, subsection 1 of the Act, from the day after the notification is sent to the affected applicants about who has been selected, when the notification is accompanied by a justification for the decision in accordance with § 2, subsection 1, no. 1 of the Act, and § 171, subsection 2 of the Public Procurement Act. In other situations, a complaint about procurement, cf. § 7, subsection 2 of the Act, must be submitted to the Complaints Board for Public Procurement within: 45 calendar days after the contracting authority has published a notice in the Official Journal of the European Union about the conclusion of a contract. The deadline is calculated from the day after the notice is published. 20 calendar days from the day after the contracting authority has announced its decision, cf. § 185, subsection 2 of the Public Procurement Act. At the latest, simultaneously with submitting a complaint to the Complaints Board for Public Procurement, the complainant must notify the contracting authority in writing that a complaint is being submitted to the Complaints Board for Public Procurement and whether the complaint is submitted during the standstill period, cf. § 6, subsection 4 of the Act. In cases where the complaint is not submitted during the standstill period, the complainant must also state whether a suspensive effect of the complaint is requested, cf. § 12, subsection 1 of the Act. The email address of the Complaints Board for Public Procurement is provided in section VI.4.1). The complaint guidance of the Complaints Board for Public Procurement can be found at: www.erhvervsstyrelsen.dk.
Organisation, der leverer yderligere oplysninger om klageprocedurerne: Konkurrence- og Forbrugerstyrelsen
Organisation, der modtager ansøgninger om deltagelse: Odense Teater
8. Organisationer
8.1.
ORG-0001
Officielt navn: Odense Teater
Registreringsnummer: 35059016
Postadresse: Jernbanegade 21
By: Odense C
Postnummer: 5000
Landsdel (NUTS): Fyn (DK031)
Land: Danmark
Enhed: Odense Teater
Telefon: 66 12 00 52
Denne organisations roller:
Køber
Organisation, der modtager ansøgninger om deltagelse
8.1.
ORG-0003
Officielt navn: Nævnenes Hus
Registreringsnummer: 37795526
Postadresse: Toldboden 2
By: Viborg
Postnummer: 8800
Landsdel (NUTS): Vestjylland (DK041)
Land: Danmark
Denne organisations roller:
Organisation med ansvar for klager
8.1.
ORG-0004
Officielt navn: Konkurrence- og Forbrugerstyrelsen
Registreringsnummer: 10 29 48 19
Postadresse: Carl Jacobsens Vej 35
By: Valby
Postnummer: 2500
Landsdel (NUTS): Byen København (DK011)
Land: Danmark
Denne organisations roller:
Organisation, der leverer yderligere oplysninger om klageprocedurerne
8.1.
ORG-0000
Officielt navn: Publications Office of the European Union
Registreringsnummer: PUBL
By: Luxembourg
Postnummer: 2417
Landsdel (NUTS): Luxembourg (LU000)
Land: Luxembourg
Telefon: +352 29291
Denne organisations roller:
TED eSender
Oplysninger om bekendtgørelsen
Bekendtgørelsens ID: 06971a8b-6a0c-4581-aa7a-6e1241b71851 - 01
Formulartype: Konkurrencevilkår
Bekendtgørelsestype: Udbuds- eller koncessionsbekendtgørelse – standardordningen
Bekendtgørelsesundertype: 16
Afsendelsesdato for bekendtgørelsen: 18/02/2025 19:51:05 (UTC+00:00) vesteuropæisk tid, GMT
Bekendtgørelsens officielle sprog: dansk
Bekendtgørelsesnummer: 113326-2025
EUT-S-nummer: 36/2025
Offentliggørelsesdato: 20/02/2025
